Our “Feature Focus” series of blog entries will try and highlight those features that can make a big difference in the way you would interact with Operations Suite on a day to day basis. We will look at all aspects of Operations Suite, the first being the “Extended Validation” feature in FlexiLOG.

This feature provides additional validation functionality when manually entering data. The benefit is that the system knows what range of values to expect.  This is normally within a specified range or ranges. In real live production environments however, frequently the data being captured is out of range.  To not inhibit productivity the extended validation feature can be configured to either warn you, or to explicitly discard the suspect data.

So that in a nutshell is “Extended Validation”. So the question now is, how and what is the end result. The following images will illustrate the how. To enlarge the image, simply click on it.

The first thing you would have to do when setting up validation checks is to edit an existing template or create a new one. It should also be noted that the extended validation currently only works with “Numeric” values. These are usually captured within a “Question & Answer” section. Once you have identified or created a “Question & Answer” section, we can add a new question. As illustrated below, ensure that the “Answer Type” is “Textbox – Numeric”. The extended validation is set in the “Expected Answer” field.

The options available to you are “>”,”<”,”<=”,”>=” and the actual value. To create a range for instance, you would start with the lowest value in the range and then comma (,) separate the subsequent range highest value in the range. If you want to have a specific value, you should just type in that value. By ticking the “Enforce Validation” checkbox, you are telling the extended validation to NOT save the value if it does not adhere to the validation rules.

Now that we have configure a single question with some extended validation, let’s see what it does. Well, if the values does satisfy the validation rules, the answer will be saved and you would never be any wiser. It is when the answer does not meet the validation, that the user is presented with the following notification.

As you can see the user is notified that validation has not been met, but also tells you what the validation rules are. This makes this feature invaluable when capturing information where tight controls have to be in please to ensure optimum efficiency within the affected areas. Checklists and questionnaires are also greatly enhanced by this feature, ensuring that there are no unexpected variances when providing statistical reports based on data captured.

It should be noted that the “Extended Validation” is part of Operations Suite 5.0, which is currently undergoing final development, and will be available early 2010.