OpSUITE^TM EMM : ELECTRONIC MEETING MINUTES

The problem
Well-structured meetings are very important to improve team performance. Yet, we all know that meetings can be unproductive. Real information regarding operations is not always available at the time critical decisions need to be taken. Too often people are running a plant on gut-feel rather than facts. Actions are not followed through. Situations change significantly between meetings, often rendering the minutes from the last meeting of little use. Without follow through there can be no personal accountability. There has to be a better way to manage meetings?

The Solution
OpSUITE^TM EMM (Electronic Meeting Minutes) is an optimised solution designed specifically to improve meeting effectiveness. During a meeting, information from both the plant and business systems is retrieved in real time into pre-configured agenda items. Information can be consolidated and presented as KPI’s (key performance indicators), allowing easy drill down during the actual meeting to the underlying source data. Notes and actions from the meeting are captured in real-time thereby improving agility and follow-through.

OpSUITE^TM EMM improves communication between individuals at each meeting and in between meetings. Specific meeting items can be “pushed” into the Agenda of other meetings (for example a daily production meeting can escalate a serious issue to the superintendent’s weekly review with the plant manager). Action items are tracked and can be escalated if unattended.

Integrated to OpSUITE^TM
OpSUITE^TM EMM forms part of ApplyIT’s Operations Suite. Integration into OptiRUN^TM IntelliPERMIT^TM SmartSURE^TM and FlexiLOG^TMallows for maintenance, safety, quality, environmental and other key operating parameters to be efficiently reported through EMM to routine production meetings.
The benefit of integrating EMM to other OpSUITE^TM modules is significant – for example meetings can review persons on shift, training and competency requirements, maintenance work orders, outstanding permits-to-work, outstanding safety incidents, shift log entries and so on.

Benefits
OpSUITE^TM EMM is designed to be at the epicentre of improving operations performance. Companies implementing the solution benefit in many ways including improved:

• access to relevant information during meetings
• communication and team performance
• accuracy of information during meetings
• awareness and focus on important KPI’s
• follow up on agreed actions
• visibility into processes such as maintenance, safety, manufacturing and so on.
  

Total Operations Insight
ApplyIT has been improving operations performance in mining and manufacturing companies for over a decade using innovative technology solutions that are based on our industry insights. Our exemplary track record has resulted in some of the largest (and also the smallest) mining and manufacturing companies adopting our OpSUITE^TM solutions.

OpSUITE^TMEMM is a practical and innovative addition to our suite of leading solutions for the mining, manufacturing and energy sectors.